Scope & fee modeling for agencies

Turn a scope into a fee you can defend.

Your rate card, your task library, your business units. Pick the work, set the quantities, and the number builds itself — with every hour and rate traceable back to the row it came from.

Set up your workspace See how it works

Workbooks are parsed in your browser. Only your published rate card is stored — isolated per workspace.

Q4 omnichannel launch Sample data
TaskHrsRateExtended
Watch the quantities drive it ↓
# of Concepts 1
# of Markets 2
Estimated fee 0 $0

Illustrative numbers. Real rate cards are visible only to the people you authorize — every workspace has its own sign-in, invitation only, isolated from every other customer. Nothing here is ever public.

Why this exists

Most agency estimates are archaeology.

The rate card lives in six places

Every estimate starts by hunting for the last one that looked similar, then editing it until the total feels right.

Nobody can reconstruct the number

When procurement asks how you arrived at the fee, the honest answer is usually that someone experienced made a judgment call in a spreadsheet.

Two teams price the same scope differently

Not because the work differs, but because the method does. That gap is margin, and it shows up in every renewal.

How it works

Load the rate card once. Everyone prices the same way after that.

01

Your admin uploads the master workbook

One .xlsx with a tab per project type, your hourly rates, and your business units. ScopeFee reads it in the browser and tells you exactly what it found — including the tasks with no rate row and the units that don't match between tabs.

02

Your team picks the work

Projects, then folders, then channels, then tasks. Add custom lines where the library doesn't cover it. Set the quantities that scale the hours — markets, assets, rounds, whatever your workbook drives on.

03

The fee builds itself

Blended or by-role rates, per-line overrides, and an adjustment percentage when you need one. Export the whole build to CSV with every line intact.

04

Then map the team onto it

Once a fee is approved, split each business unit’s dollars across the people who’ll do the work. The fee stays fixed; hours follow from seniority — and you see staffed hours against the estimate before anyone commits a calendar.

Straight answers

What it is, and what it isn't.

It does

  • Price scopes against your own rate card, not a benchmark
  • Turn an approved fee into a staffing plan — hours per person, by rate
  • Keep every estimate traceable line by line
  • Handle by-role rates and per-line overrides
  • Export a build your finance team can audit
  • Parse workbooks in the browser — only what you publish is stored, per workspace

It doesn't

  • Tell you what to charge — it's your rate card, not our opinion
  • Replace your SOW, your MSA, or your finance system
  • Track actuals or reconcile against delivery
  • Share anything between agencies. Ever.

Pricing

One workspace. Five seats. No trial games.

Agency workspace

$499 / month

Billed monthly, cancel any time. One avoided under-scope pays for the year. We ask for a card up front because a fee estimator delivers its whole value on the first use — a free trial would just be a free estimate.

Request a workspace Ready within one business day

Included

  • Your own workspace at yourname.scopefee.com
  • Five named users
  • Unlimited estimates and exports
  • Rate card updates whenever you need them
  • Rates visible only to people you authorize — invitation-only sign-in, isolated per workspace